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OPEN CALL FOR APPLICATIONS to CHAIR & ORGANISE an ESH INTERNATIONAL CONFERENCE or TRAINING COURSE

Interested clinicians and scientists are welcome to apply to chair and develop the scientific  programme of an ESH International Conference or an ESH Training Course in 2013 or 2014. ESH International Conferences are high-level scientific meetings including topics in either or both clinical or basic science whereas ESH International Training Courses have a more educational focus.  ESH International Conferences last 2,5 days starting on a Friday afternoon and ending on Sunday before lunch. ESH International Training Courses are full immersion three-day meetings. Please note that separate calls will be made for the ESH-EBMT Training Course on Haematopoietic Stem Cell Transplantation and ESH-EHA Scientific Workshops and Tutorials.

If you have not already joined the ESH Virtual Network, please do so before applying to organise an activity. There is no cost involved;

To apply, please follow the two-step procedure involving a Pre-Call and a Call for applications.

A. PRE-CALL:

Calls for applications are announced on the ESH websites and in ESH e-newsletters and ebulletins.

Applications are examined twice yearly by the ESH Scientific Committee. If you would like your application to be considered at the next ESH Strategy meeting, please prepare and send the following documents to ESH before September. The ESH Strategy Meetings are held in either late February or Early March.

1.     Your full name and contact information

2.     The proposed topic of the international conference or training course

3.     A description of the proposed international conference or training course objectives, the targeted audience, and an overview of what the participants stand to learn

4.     Suggested list of 2-3 co-chairs

5.     A preliminary list of session topics

6.     Your preference between an international conference or training course scheduled in the spring or in the autumn (chairs should undertake to ensure that other major meetings covering similar topics do not coincide with the meeting they would like to organise).

7.     A list of potential sponsors- Applicants should keep in mind that an ESH Events require between 100 and 300K€ to breakeven depending on the duration, venue, number of faculty, number of participants,  and number of scholarships awarded etc.

The ESH Scientific Committee will carry out a pre-screening and selected organizers will be asked to develop a full application.

B. CALL:

A very limited number of pre-call applicants will be invited to develop a full application. If your pre-call application is not selected for this call, please do not hesitate to re-apply. ESH received a considerable number of very high quality applications.

If your application is selected for the full call, please provide the following items:

8.     An elaborated preliminary programme

9.     A list of speakers who have tentatively accepted to participate pending ESH Scientific Committee approval (Speakers and co-chairs should be informed that a teaching manual will be distributed to the participants and that they will be expected to contribute a 2-3-page summary of their lecture accompanied by a list of references to guide further reading.)

10.   A fully developed list of potential providers of funding.

Guidelines for ESH International Conference/Training Course In developing your programme, chairpersons are expected to keep in mind that ESH International Conference/Training Course must be must be scientifically relevant and financially viable. Each project should have a maximum of 2 or 3 chairpersons. They may wish to associate a committee of co-organizers. Conference to last 2,5 days and Training Courses a maximum of 3 working days. There should be a maximum of 25 speakers for an audience of 150/200 participants, and a maximum of 40 speakers for an audience over 200. Speakers are expected to be onsite throughout the meeting.  Promotional and fundraising activities should begin 12 months before the meeting begins. Chairs must be actively involved in fundraising from the start.

C. CONTACT:

Should you require more information please refer to:

Didi Jasmin
Executive Director
European School of Haematology
IUH – Centre Hayem,
Hôpital Saint-Louis,
1 avenue Claude Vellefaux,
75475 Paris Cedex 10, France

Phone: +33 (0)1 57 27 68 37
Fax: +33 (0)1 57 27 68 38

didi.jasmin@univ-paris-diderot.fr